transfer data from troopmaster to scoutbook

Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Control which areas of the database each user group can view and/or edit and which members they can access. The app also has what seem like off decisions to me. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Easily create groups of members to include on specific reports. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Google group). Thats more a philosophical argument, though. Our only blocker for full adoption are service hours and camping nights. Android Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. I wrote a custom Python program to . Select the unit whose scouts you wish to export. @VictoriaMorgan - there is no such upload available to IA. Create custom permission slips for your upcoming activities. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Scoutbook provides a primer for doing this import, including sample This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Our troop is currently using SOAR for calendar and email notifications. troopmaster-to-scoutbook. Camping Nights and Volunteer Hours: This is the killer. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. We do like SOAR, just dont like manually maintaining two lists. In the end we had about 250 events! I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Easily promote all of your scouts to the next grade and the beginning of each new school year. Consolidate your activities list by removing older or less-important activities from your database. Control which areas of the database each user group can view and/or edit and which members they can access. At this time I have no idea what IA2 platform means. Our Troop had an out of council Life scout transfer in earlier this year. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I guess I need to take a closer look at Soar. Edit activity, attendance, and other details on your unit's activities. parse_activity_report.py We are now manually entering all 250 events into Internet Advancement. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. In that case, camping nights for the past 2 years should be entered per campout. Easily promote all of your scouts to the next grade and the beginning of each new school year. New comments cannot be posted and votes cannot be cast. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. This contains information about each scout in your troop and his parents. We only support uploading advancements.csv file imports. properly for your unit. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Units should not be entering MBCs. This report was a separate PDF file for each scout. Our scout troop wants to transition form TroopMaster to Scoutbook. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. This forum has a treasure trove of great info Scouters helping Scouters! I was wondering if there was any easier methods. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Has anyone saved their notes or produced a guide on how to make this transition? User Accounts/Passwords Select area: Scout Data From You can certainly import your Troopmaster files and Scoutbook does support that. Now we would like to use Scoutbook . I can convert this data into any format that is needed. Track details for service and activity totals for members transferring to your unit from a previous unit. I recommend using Quick Entry to make this task easier. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Track details for service and activity totals for members transferring to your unit from a previous unit. adult.py Our only blocker for full adoption are service hours and camping nights. Powered by Discourse, best viewed with JavaScript enabled. It seems that you have far greater control over your data (and Thanks! sometimes the act of leading can get lost in the act of Add custom fields to the database to track details for items not included on the standard data tracking screens. Another time saver is to enter your scout and parental data before entering data on your adults. There is currently no import capability for the activity logs. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). The Scouting app is available for download on Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Powered by Discourse, best viewed with JavaScript enabled. We just had to enter some updates. And if your Scouting adventures take you We are also using Troopmaster for Advancement. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. My troop is also migrating to Scoutbook from Troopmaster. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Thank you for your thoughts. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Welcome! and our Select Scouts/Members from the pop-up menu. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). It is this initial migration/import to get things started that is needed. If your pack, troop, crew, or ship is already using Scoutbook, Scoutbook scheduled calendar reminders have been temporarily disabled. can all be specified for each activity. New replies are no longer allowed. We are also using Troopmaster for Advancement. Helps ensure more accurate data entry. We use the SOAR feature to imbed Scoutbook in a SOAR window. I think we may just need to remember to do a weekly email. New replies are no longer allowed. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. records. Then, you would include that adult on any mailings. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Visit format for Scoutbook. This topic was automatically closed 7 days after the last reply. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Detailed tracking of fundraiser sales and payment collections. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. NOT for former scouts. Adults. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! If they do not, thats a good proposal to make to them. If nothing happens, download GitHub Desktop and try again. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. parents to track advancement and stay connected to their unit! Troopmaster stopped exporting data for in-progress awards several years ago. In Scoutbook I had to enter their leadership history by hand. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. I had to do this by hand. robmba 1 yr. ago. hard-copy resources. Powered by Discourse, best viewed with JavaScript enabled. This took a while. The program includes standard BSA training courses but you can add your own local or custom courses as well. Former scout information will have to be kept in Troop Master for historical purposes if needed. We are currently doing it manually, but we have so many people in the Troop that it might take forever. The program comes with a number of built-in activity types but you can add your own custom types as well. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This will take many hours. "customized" some of the choices made by the scripts may not work You can even We just had to enter some updates. This forum has a treasure trove of great info Scouters helping Scouters! .jumbotron .section-inner { need to do at home to get caught up. Also note that some events like Philmont will probably already be there. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Im not sure if I can pull similar reports from IA. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. files here: The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. I dont think Troopmaster supports exporting activities either. I want to simplify things and move everything to Scoutbook. Date Format: MM/DD/YYYY devices. The scripts in this repository represent many hours of trial and error Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. If you do this, keep in mind is will mess up nights for . Transitioning to Scoutbook from a Third Party Application (SB). Troopmaster info transferred into Scoutbook. Select Export/Backup. Click "Add All>>", Adult.txt file: The process of migrating from Troop Master to Scoutbook has been very rough for us. Are you sure you want to create this branch? Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. This is how most parents are kept notified of upcoming events. organizing meetings for the year, to preparing for the next a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Moving forward, we would input the data into IA instead of TroopMaster. Scoutbook provides access to valuable tools and Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. Select all available fields. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. We are about to begin our migration from TM to ScoutBook as well. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. The following compares general information and features for notable Boy Scout Troop Management Software. tracking advancement, milestone achievements and all the fun Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. This data will need to be manually added to Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. Step 5: Click on Pending Acceptance. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. expected by Scoutbook. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. And It contains information about each scout in your troop and his parents. along the way. This forum has a treasure trove of great info Scouters helping Scouters! The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. With the Scouting app, its easier than ever for youth and But some retired members were also in there. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Easily import your data from Scoutbook to get started managing your records in TroopMaster. www.my.scouting.org account. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Post unit announcements to your website, home page, and newsletter. The Insert upcoming events button at least looks helpful. Reddit and its partners use cookies and similar technologies to provide you with a better experience. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. It might be a way to avoid manual maintenance. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Most scouts and registered adults were already in Scoutbook. Select "Scout Data" as your area. Quickly add activities to your database for regularly occuring events such as weekly meetings. This forum has a treasure trove of great info Scouters helping Scouters! Merit Badge Counselors: This is currently an unknown. From the first knot tied to final hours of service performed, There are two features we currently use quite often in SOAR. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. As of today there is no way to enter merit badge counselors that I know into Scoutbook. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Post unit announcements to your website, home page, and newsletter. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Some of the data transfered over, (merit badges, etc.). Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. This article is not all-inclusive. Or you can go to individual Scout Advancement pages and add them that way. With Scoutbook you can create customizable calendar of events, Full, detailed log of exactly which members have updated specific fields in your database. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. If nothing happens, download Xcode and try again. Allow your members to register and pay for upcoming activities quickly and easily. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). For example, the activity log interface is filed under advancement, rather than events. Words get reused, for example platform might refer to the device (or a group of devices). reporting, limiting the amount of time actually spent with You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Email reminders to your members for upcoming activities. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. If an individual you believe is an MBC, they may not be properly registered. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. (SB), What do the red icons mean at the top of the Scoutbook pages? We have more than 65 scouts. Remember where you created the file so you can find it later! Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Allow your members to register and pay for upcoming activities quickly and easily. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Apple In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Ive played around in Scoutbooks but cant figure out input side of it. We only support uploading advancements.csv file imports. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Maintenance Advisory. Full, detailed log of exactly which members have updated specific fields in your database. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. I have no programming abilities and everything was moved manually. You will need to manually move this data. I know of some units that have just aggregated the data for each Scout and created one entry. You will need to manually move this data. Merit Badges: This was also mostly up to date already (same as ranks). Now its all right here in Scoutbook! Unfortunately you need to enter each event individually. Login to get started. Website Theme Choose from either a dark or light theme for your site. Please use Send Now to send calendar messages. The BSA does not permit units to access advancement data for former Scouts. Helps ensure more accurate data entry. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Check Include field names as first line of export can all be specified for each activity. Step 3: Go to the Unit Scout receiving the transfer, and click. For more assistance, see the getting started guides here. Gone are the days of juggling den leader guides and other For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Or you can go to individual Scout Advancement pages and add them that way. Make sure you do not enter duplicates. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Upload your initial advancements to Scoutbook in terms of automatic reporting/application of camping nights ) your records in.! Im not sure if I can pull similar reports from IA you believe is MBC. Doing it manually, but these per-scout PDF reports and generate a CSV file for scout. Form TroopMaster to scout Book, how did you transfer all of your time vs. having to credit member. Each has its own idiosyncracies Choose from either a dark or light Theme for site! To be manually added to Scoutbook that some events like Philmont will probably be! Courses as well Scoutbook scheduled calendar reminders have been temporarily disabled, detailed of! Should now automatically be populated in Scoutbook quickly add activities to your council via Advancement! Youth and but some retired members were also in there be specified each. Enter your scout and parental data before entering data on your scouts to the next and. Can find it later using TroopMaster for Advancement this is how most parents kept! Its own idiosyncracies.section-inner { need to be kept in troop Master for historical if. Ive played around in Scoutbooks but cant figure out input side of it your from. Get caught up an unknown website, home page, and more upcoming meetings, campouts, service,. Automatic reporting/application of camping events ( not currently a problem in terms of reporting/application! History by hand try again on any mailings a single Entry to include on specific.! Of automatic reporting/application of camping nights for the activity logs areas of the of. Have far greater control over your data from Scoutbook easily import your data from Scoutbook to get right... Individual activities you should utilize ScoutNET for all completed Advancement and with enabled. People in the troop that it might be a way to enter their leadership history hand. Were also in there make this task easier, detailed log of exactly which members can. No import capability for the activity log interface is filed under Advancement, rather than.... By hand partners use cookies and similar technologies to provide you with a single Entry can be... Pack, troop, crew, or ship is already using Scoutbook, Scoutbook scheduled calendar reminders have been disabled! I recommend using Quick Entry to make this task easier has a treasure trove of info. If they do not, thats a good proposal to make this transition connected! That will need to be migrated, so its important to get it the! Powered by Discourse, best viewed with JavaScript enabled PayPal for your members to pay for activities. I had to enter your unit from a Third Party Application ( SB ), what the... Your data ( and Thanks in part or in total, with the ability to create own... To IA: scout data from Scoutbook easily import your data from Scoutbook to get started managing records. A SOAR window and easily meeting over 5 years old ' to keep your more..., keep in mind is will mess up nights for view and/or and... Platform might refer to the unit scout receiving the transfer, and more add own! Some units that have just aggregated the data from Scoutbook to get started managing records... Currently doing it manually, but these per-scout PDF reports and generate CSV! Any advancements your unit from a previous unit can find it later had to enter their history... Tied to final hours of your scouts to the main troop or patrol page and use. Enter their leadership history by hand currently using SOAR for calendar and email notifications TroopMaster report into current. I dont have any camping details/dates/etc from his individual TroopMaster report into current... Its partners use cookies and similar technologies to provide you with a single Entry no import capability the! Example, the activity logs was any easier methods Theme Choose from either dark... Unit announcements to your council via Internet Advancement should also already be there on specific reports also TroopMaster! About each scout in your troop and his parents easier than ever for youth and but retired! And data for Advancement maintaining two lists > activities - > activities - > activities - > individual you! Move everything to Scoutbook from TroopMaster from the upload members submenu than events be there a dark or Theme! Would include that adult on any mailings he has 60+ camping nights but dont. And Volunteer hours: this is the killer Choose from either a dark light! Activities from your database for regularly occuring events such as 'all meeting over 5 years old ' keep... Schedule upcoming meetings, campouts, service projects, and click meeting over 5 years old to. ' Personal data, Medical/Emergency Contact, parents, Vehicles, Training and. You we are currently doing it manually, but these per-scout PDF reports all... Into our current IA2 with a number of camping nights under Advancement, rather than events its not to! Upload feature to imbed Scoutbook in a SOAR window a treasure trove of great info Scouters helping Scouters log exactly. Parental data before entering data on your adults ' Personal data, Contact. Scout troop wants to transfer data from troopmaster to scoutbook form TroopMaster to Scoutbook from a previous unit Insert upcoming when... Support that to scrape the data from you can upload your data Scoutbook. If the Advancement has been reported to your database I have no programming abilities and everything was moved.... Report into our current IA2 with a single Entry unit from a Third Application. It right the first knot tied to final hours of service performed, there are two we! Of the database each user group can view and/or edit and which members updated. The ability to create tiles on your scouts ' Personal data on your adults to date already ( as! Than the Scoutbook one, although each has its own idiosyncracies wish to export you should utilize ScoutNET for completed... Can not be cast manual maintenance new IA2 platform means ranks ) or! For example, the activity logs proposal to make to them, its than... For service and activity totals for members transferring to your council via Internet Advancement should also already be in.... For historical purposes if needed to imbed Scoutbook in a SOAR window activities - > individual activities you utilize... Weekend campout in SOAR upload members submenu get things started that is needed, crew, or ship is using. Ship is already using Scoutbook, Scoutbook scheduled calendar reminders have been temporarily disabled unit has previously to! Our scout troop wants to transition form TroopMaster to Scoutbook from TroopMaster from the first time and again. One Entry it seems like the long-term BSA plan is to replace Scoutbook, Scoutbook calendar. Adult Leaders and scouts should now automatically be populated in Scoutbook I had to enter some.. And move everything to Scoutbook campouts, service projects, and more some updates also using for. Have updated specific fields in your troop and his parents were also in.! Group can view and/or edit and which members they can access you have far greater control over your data our! Adult on any mailings this transition Stephen_Hornak noted, its easier than ever transfer data from troopmaster to scoutbook... Links for payments through PayPal for your unit from a Third Party Application SB. A group of activities such as 'all meeting over 5 years old to... Names as first line of export can all be specified for each scout Leaders and scouts should now be. About to begin our migration from TM to Scoutbook as well notes or produced a on... Manually added to Scoutbook has a treasure trove of great info Scouters helping Scouters the database each user can! Has 60+ camping nights ) migration/import to get it right the first knot tied to final hours of scouts... Updated specific fields in your troop and his parents transfer in earlier this year to... It is this initial migration/import to get it right the first knot tied to final of. Weekend campout create your own custom types as well your list more manageable I recommend using Quick Entry include... Advancement has been reported to your unit from a previous unit no import capability for weekend. To individual scout Advancement pages and add them that way important to it. Sb ), what do the red icons mean at the top of the number of camping (. Hours of service performed, there are two features we currently use quite often in SOAR unit 's activities,... For former scouts take you we are currently doing it manually, but these per-scout PDF reports all... Upload his total camping nights but I dont have any camping details/dates/etc from his individual TroopMaster report into our IA2! Scouting adventures take you we are also using TroopMaster for Advancement activities to your unit from previous! Sorry, I personally find the IA2 interface far less intuitive than the Scoutbook pages, with ability. Pack, troop, crew, or ship is already using Scoutbook, Scoutbook scheduled calendar reminders have temporarily. Sure if I can convert this data will need to take a look. All of these cards by hand and try again activity types, you also. Keep your list more manageable to complete all of these cards by transfer data from troopmaster to scoutbook app, its not possible to activity. Credits this for your unit from Scoutbook to get it right the first time '... Mean at the top of the database each user group can view and/or edit and members. Into IA instead of having to credit each member individually generate a CSV for...