More detailed guidance on employee surveys is available on our blog. Pack as much information as you can into easily digestible bites. And remember, lots of content will be shared across all teams. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Try to keep category names as short as possible without compromising their meaning. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Stating details on the activities or events to be conducted in the employee's honor. Something along the lines of "Check out our new website," with a link is appropriate. Using category labels like How do I or I need to can improve discoverability. Its simple and easy to use. Page permissions restrict who can create and edit content. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). And provide better oversight of team-wide training and development needs. For example, Ben in Marketing should not be able to access private payroll information. Announce your new release with a product email - Send it 5 days before the product launch. In our experience, younger generations use the search site tool as a navigation aid. The choice is yours. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Of all the company intranet website page visits, almost 80% are to the homepage. Page, section, and content headings need to be specific and relevant. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Keeping it simple means the administrative burden can be shared across the organization. No coding required. Give it a name and hit Create. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Gather ongoing feedback on specific issues with a snap poll. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Visual appeal is essential. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. User profile pages are an invaluable way of introducing employees to each other. Keep your company news and information modern, relevant, and targeted with the following ideas. organize a photo day when all employees will have their intranet pictures taken by a professional. And advanced search functions such as. During that time, they have always been dedicated to . Given the sensitive nature of the intranet information, its likely some pages will need to be secure. Trying to pack too much in with lots of text and images makes for a confusing user experience. What Should You Look For With a Company Intranet? From the list of out of the box apps, choose Announcements. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. It is my great pleasure to announce that he will be joining us in the . Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Corporate Intranet Portal homepage. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Either way, theres a lot at stake. Example #5: Brand advocacy in fast casual dining. For example, the annual report usually requires several authors and the input of many departments. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. To add (display) the web part on the page, Edit the page. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Designed for advanced intranet administrators, the tool is super-easy to use. New team members will be grateful they wont have to remember every colleagues name and job title from day one. The standard 9 to 5 office worker is fast becoming a thing of the past. However, be careful not to overdo the number of child pages. Leaders can still be visible and accessible. Too many intranet pages and you run the risk of the site become overly complex. An intranet software makesonboardingeasier than ever. Select from a wide range of options to develop a unique solution relevant to your business. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. A powerful search function ensures workers can locate just about any information they need. Clinked is a white-labeled intranet app for businesses. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. This is a time-consuming and labor-intensive process. This means only those employees that need to can view the page. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Step 2: Write an Internal Job Ad. You can create a small graphic to include in the signature if you want something extra special. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Uploading video content is easy with an intranet. It dictates how users find data within the site. There are various ways and channels for announcing product updates, from push notifications to blog posts. Its a simple but very effective tool for improving internal communications and collaboration. Test out the intranet design on smartphones and tablets before going live. Keep it simple. Or make it completely mysterious. In the example below, you can easily see who is online and available to chat. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Once you have selected a design template, its time to customize. Say, for example, you want to change the color scheme in line with your new corporate image. Each page serves a specific purpose. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Theres no need to search long email trails or jam-packed filing cabinets. Video is a powerful way to impart information or get corporate messages across. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Organizations relay these kinds of announcements in a variety of formats . Want to know what employees really think about your company? Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Tips for Writing Email Announcements. This is critical for remote workers and non-desk staff. Announce your new product Send it 1 week before the launch. After two months of hard work and dedication, we are delighted to officially announce the launch. The best video content has a clear focus and is short and sweet. Keep it fresh. 2. Privacy and security are guaranteed with the intranets administration tools. Workers can connect via live chat. In todays competitive business environment, its essential to have a strong connection. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Central administration of users and credentials. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. However, these can also quickly become unwieldy with big, long descriptions. Include intranet employee profiles that highlight workers' knowledge and expertise. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Idea #21: Connect with virtual employees through video conference. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Use the in-built graphics and layout or adapt the template and upload your own images. All navigation categories should be logical and unambiguous. Today, employees create awareness about their company and can serve as valuable brand advocates. Celebrate the career of the retiring employee. This will give your intranet a cohesive look and feel. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Avoiding trigger words that will send your email into the spam folder. Organizational charts and contact databases: These are very helpful, especially for communication across departments. An internal job posting email template. Simple, straightforward administration tools are a must. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Your employees will be the people who use your intranet and . Regularly refresh the content of the home page. This example shows how you can group forms in a single area on your intranet, providing easy online access. Its time to refine the design of your new intranet. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Go virtual! In general, this will follow the basic format of external job posts. Its a central hub designed to make it easier for employees to access all they need to get the job done. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Storing files centrally within your intranet can solve several problems. And they are also a useful way to highlight new features and content. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Employees can connect with colleagues in a team or project setting as well individually. Check out the example below for some ideas to get started. SSO is a great time-saver and makes for a smoother, more coherent user experience. Company Intranet Examples. and On the smaller screen format, they work much better than mega menus. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Indeed, , and act as corporate memories. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. An inspiring visual design has an immediate impact. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Best practice suggests you should be economical with hyperlinks to documents. Engaging staff with vibrant images is a great way to entice them to explore the content further. The current work environment is radically different compared to 20 years ago or so. Search results can be filtered by job title, location, or team. Keep navigation short and sweet and focus on the most important tools and features. So what does a well-designed intranet look like? Check out our best practices and example intranet pages below. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. The main button the call to action invites employees to access online chat. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Happy Hour 1: Give new employees a brief introduction. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Use the intranets intuitive forms builder to create your own employee engagement surveys. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. The example below shows an embedded Office 365 Excel spreadsheet. Join so many other talented HR professionals by contributing to the HR Cloud blog. Here you can find an example for one of my go-live emails. Managers also have more central oversight of the teams collective skills with employee profiles. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. No doubt, you will have several intranet content creators and editors identified across the organization. Your intranet will contain a vast amount of company information. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Transform your company culture, cultivate your people and help retain the highest performing talent. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Faster and more accurate, automated workflows make life simpler. One of the keys to working more efficiently is to get a single communication system. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. Connect Your Remote Workers. New hirescan use it to find their place with easy-to-access documents, up-to-date org. 2 The personalised intranet homepage. It's free to sign up and bid on jobs. The first thing that hits you is the happy, joyful image. 4. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. This popular feature will improve engagement and empower employees. All you need to do is select the appearance tab and click on the color you want from the palette. Make sure buttons and menus are finger-friendly. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. Management can be confident the intranet has the latest sales data available. Easily embed assets and have centralized permissions applied. Over the course of the next few months, we will be adopting G Suite for . Intranet designs look and work differently on mobile devices. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. - Tricia Scott, Global Intranet Manager, Travelex. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. 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